The use of calendar management is key to the successful delivery of crisis management.
This article explores how to manage your calendar.
How to make sure you are managing your calendar correctlyFirstly, make sure that you have a calendar and that you understand what the calendar is supposed to be doing and how it should work.2.
Set a reminder on the calendarWhen you set a reminder, make a note of the time and date you are planning to use it.
For example, if you are going to work on a date in the next week, make the reminder as soon as possible, as the calendar will likely need to be updated with your current work.3.
Make sure you do not leave your calendar open for more than two hoursBefore you start to work or relax, you may want to make a small calendar change so you know what you will be doing in the morning or afternoon.
If you do, make it simple by making a note on your calendar about what you want to do on that day and then making a second calendar change to the same date the next day.
For example, you might have a meeting you are having and need to get things done before the meeting, and you want a calendar reminder that tells you to make that meeting earlier than usual.4.
Set reminders when the calendar needs to be refreshedA second way of managing your calendars is to set reminders when you have to change things.
You can do this by placing a calendar on your desk or in your cupboard and making a calendar entry for each day you need to do a specific task.
For instance, if your office is full, you would want to put a reminder for the following day.5.
Set up a reminder every weekYou can set reminders for each week by following these steps:1.
Identify the day and time you want your calendar entry to occur2.
Identifying the date on which you want the reminder to occur3.
Making a calendar change or a calendar reset to the previous week to make it easy to keep track of the calendar4.
Setting a reminder to the next date you want it to occur5.
Setting an alarm to remind you to set up a calendar event6.
Setting up a date and time reminder for your calendar7.
Setting reminders for future events8.
Setting reminder for a meetingThe best way to set reminder dates and times is to have a dedicated reminder calendar for each meeting, which you can set up by following the steps below:1, Identify your meeting, so you can mark off the time each meeting should take place2, Identifying a date on your calendars that you want for the meeting3, Make a calendar update to the date that you marked off as the meeting time to ensure that the meeting is completed and that the reminder goes off at the correct time4, Set up the calendar reminder for each event on your meeting calendar5, Set reminder reminders for any other meetings in the future to make the meeting easier to manage for all participants6, Set reminders for your meeting to ensure it is always open for the same person7, Set a timer for each reminder that is scheduled to occur8, Set the reminder for events that are scheduled to happen to ensure you have an event reminder for all attendees in the room9, Set an alarm so you are aware of any other events you may need to remind everyone of10.
Set your calendar reminder to start on a SundayThis will give you the opportunity to set your calendar reminders to begin on a particular date.
For this example, we are creating a reminder today for the day we will be working on our first task.1, Select the day that you would like to start your calendar2, Select your calendar date3, Select a reminder date that is the same as the date of the first meeting4, Add the date for the first day of your meeting5, Add a reminder from the first calendar change6, Add an alarm7, Add calendar reset reminders8, Add reminder for upcoming events9, Add date for a scheduled meeting10.
Set reminder reminders to be sent out at different timesThe best time to set a calendar reminders is on the day before the date you set for the reminder, as this will allow the person on the other end of the line to receive the reminder.
For the example below, we will create a reminder in the afternoon, so that the person who will be receiving the reminder can see it in their inbox on Sunday.1.
Select a calendar date to start calendar reminders on2.
Select your next calendar date on the first date on this calendar list3.
Create a reminder about the meeting you will have with the person that you will need to receive your calendar confirmation4.
Make a note about when you would normally receive the calendar confirmation5.
Select the reminder date to begin calendar reminders for the next meeting6.
Add a notification to the person you will receive your reminder from7.